FDC - SENIOR CLERK F/C - 70040161 - FLORIDA WOMENS RECEPTION CENTER
Requisition No:
803175 Agency:
Department of CorrectionsWorking Title:
FDC - SENIOR CLERK F/C - 70040161 - FLORIDA WOMENS RECEPTION CENTERPosition Number:
70040161 Salary:
$31,200.
00 annually Posting Closing Date:
08/07/2023 OPEN COMPETITIVE ADVERTISEMENT Senior Clerk F/C - 70040161 This advertisement is for a Career Service position located at Florida Womens Reception Center in the Classification Department.
Salary Range:
$31,200.
00 annuallySPECIFIC DUTIES AND
Responsibilities:
The incumbent will be acting on behalf of the institution providing administrative checks and balances needed to ensure that the assets of the Department are protected, and all legislative requirements are met.
Duties may include, but will not be limited to the following:
Provides clerical and operational support of the daily operation, where applicable, of the mailroom, inmate discharge function and cash receipts, and laundry operations.
This includes, but is not limited to, the receipt, storage and distribution of commodities from vendors; receipt, inspection and distribution of all mail for the institution as outlined by procedure.
Distributes all incoming and outgoing institutional mail, prepares routine replies to correspondence/ inquiries and types reports.
Assists vendors and institutional staff with routine questions and/or problems.
Provides clerical support of institutional operations, where applicable, in handling court documents and interpreting documents as related to institutional operations.
Serves as backup to other staff in their related duties as deemed appropriate.
Establish and maintain professional working relationships with staff and others by offering assistance by telephone or in person with intake data, completing correspondence, data entries, file creation, and file imaging while providing professional courtesy and a positive demeanor for approachable lines of communication between the institution and the public sector.
Ensure all supplies and equipment ordered, issued, monitored for expiration dates or malfunction ensuring documentation is completed as required.
Maintain perpetual inventory of office supplies for supply order.
Complete My Florida Marketplace (MFMP) processing if needed.
Types correspondence, reports, memorandums and other departmental data.
Composes routine correspondence.
Takes and transcribes minutes from staff meetings.
Receives and responds to or redirects telephone inquiries from the public.
Reviews and distributes all incoming and outgoing mail.
Maintains files of office correspondence, reports and other materials.
Provides any requested clerical duties as assigned by the Immediate Supervisor.
Provides clerical assistance and support with Special Projects.
Copies, scans, and faxes documents using the appropriate equipment.
In addition to the above, when position is in the Classification Department, the following duties may apply:
May distribute disciplinary reports weekly or may gather information needed in order to respond to offender grievances.
Completes clerical duties within the Inmate Records area as assigned by the Correctional Sentence Specialist.
This may include completing Support Staff audits on newly received inmates, maintenance and accountability of inmate files, and preparing forms and documents for the Inmate Records area.
Inputs data into the CDC data base system and retrieves and prints requested information.
Answers telephone calls professionally and provides customer service to include assisting inmate families.
Promptly forwards or takes information for telephone inquiries.
Support file audits on newly arriving inmates.
Sorting filing materials and placing documents into the inmate file.
Typing forms and obtaining and preparing inmate files for transfer.
Preparing information for posting to the Inmate Population.
Organizing and maintaining files on Classification documentation.
In addition to the above, when position is at a reception center in the Classification Department, the following duties may apply:
Produces classification and admission summary reports and reclassification reports.
Admission summary reports involves transcribing sections as follows:
Inmate version of offense and readmission summary section includes areas as follows:
Custody classification prior disciplinary record work assignment, quarter reports, educational report, other programs and activities, social factors, resource case analysis and recommendations for treatment programs.
KNOWLEDGE, SKILLS AND ABILITY (KSA's):
Ability to prepare reports and correspondence.
Ability to develop and implement office procedures.
Ability to review data for accuracy and completeness.
Ability to perform basic arithmetical calculations.
Ability to establish and maintain effective working relationships with others.
Knowledge of standard business formats and styles for letters and business forms.
Ability to organize files and other records.
Ability to use correct spelling, punctuation and grammar.
Ability to type letters, memoranda and other standard business forms in correct format.
Ability to handle telephone calls in a courteous and effective manner.
Ability to proofread typed material for typewritten and grammatical errors and to make necessary corrections.
Ability to plan, organize and coordinate work assignments.
Ability to communicate effectively.
Ability to alphabetize and file.
REQUIRED
Qualifications:
High school diploma or equivalent Valid Driver's License One (1) year of clerical experience in a high volume work load setting.
One (1) year data entry Support of knowledge, skills, and abilities must be demonstrated on the application, in the education and work experience sections; in the work sample; in the interview; and during reference checks.
If you are interested in this position and meet the above indicated qualification and have the desired education, knowledge and experience, please submit a State of Florida Application and resume through the People First system.
If you experience problems applying online, please call the People First Service Center at 1-877-562-7287.
Applications will be accepted until 11:
59 PM on the closing date.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735).
Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace.
All employees are subject to reasonable suspicion drug testing in accordance with Section 112.
0455, F.
S.
, Drug-Free Workplace Act.
VETERANS' PREFERENCE.
Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans' Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.
Certain service members may be eligible to receive waivers for postsecondary educational requirements.
Candidates claiming Veterans' Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.
Veterans' Preference documentation requirements are available by clicking here.
All documentation is due by the close of the vacancy announcement.
Recommended Skills Auditing Calculations Commodity Market Communication Customer Service Data Entry Estimated Salary: $20 to $28 per hour based on qualifications.
803175 Agency:
Department of CorrectionsWorking Title:
FDC - SENIOR CLERK F/C - 70040161 - FLORIDA WOMENS RECEPTION CENTERPosition Number:
70040161 Salary:
$31,200.
00 annually Posting Closing Date:
08/07/2023 OPEN COMPETITIVE ADVERTISEMENT Senior Clerk F/C - 70040161 This advertisement is for a Career Service position located at Florida Womens Reception Center in the Classification Department.
Salary Range:
$31,200.
00 annuallySPECIFIC DUTIES AND
Responsibilities:
The incumbent will be acting on behalf of the institution providing administrative checks and balances needed to ensure that the assets of the Department are protected, and all legislative requirements are met.
Duties may include, but will not be limited to the following:
Provides clerical and operational support of the daily operation, where applicable, of the mailroom, inmate discharge function and cash receipts, and laundry operations.
This includes, but is not limited to, the receipt, storage and distribution of commodities from vendors; receipt, inspection and distribution of all mail for the institution as outlined by procedure.
Distributes all incoming and outgoing institutional mail, prepares routine replies to correspondence/ inquiries and types reports.
Assists vendors and institutional staff with routine questions and/or problems.
Provides clerical support of institutional operations, where applicable, in handling court documents and interpreting documents as related to institutional operations.
Serves as backup to other staff in their related duties as deemed appropriate.
Establish and maintain professional working relationships with staff and others by offering assistance by telephone or in person with intake data, completing correspondence, data entries, file creation, and file imaging while providing professional courtesy and a positive demeanor for approachable lines of communication between the institution and the public sector.
Ensure all supplies and equipment ordered, issued, monitored for expiration dates or malfunction ensuring documentation is completed as required.
Maintain perpetual inventory of office supplies for supply order.
Complete My Florida Marketplace (MFMP) processing if needed.
Types correspondence, reports, memorandums and other departmental data.
Composes routine correspondence.
Takes and transcribes minutes from staff meetings.
Receives and responds to or redirects telephone inquiries from the public.
Reviews and distributes all incoming and outgoing mail.
Maintains files of office correspondence, reports and other materials.
Provides any requested clerical duties as assigned by the Immediate Supervisor.
Provides clerical assistance and support with Special Projects.
Copies, scans, and faxes documents using the appropriate equipment.
In addition to the above, when position is in the Classification Department, the following duties may apply:
May distribute disciplinary reports weekly or may gather information needed in order to respond to offender grievances.
Completes clerical duties within the Inmate Records area as assigned by the Correctional Sentence Specialist.
This may include completing Support Staff audits on newly received inmates, maintenance and accountability of inmate files, and preparing forms and documents for the Inmate Records area.
Inputs data into the CDC data base system and retrieves and prints requested information.
Answers telephone calls professionally and provides customer service to include assisting inmate families.
Promptly forwards or takes information for telephone inquiries.
Support file audits on newly arriving inmates.
Sorting filing materials and placing documents into the inmate file.
Typing forms and obtaining and preparing inmate files for transfer.
Preparing information for posting to the Inmate Population.
Organizing and maintaining files on Classification documentation.
In addition to the above, when position is at a reception center in the Classification Department, the following duties may apply:
Produces classification and admission summary reports and reclassification reports.
Admission summary reports involves transcribing sections as follows:
Inmate version of offense and readmission summary section includes areas as follows:
Custody classification prior disciplinary record work assignment, quarter reports, educational report, other programs and activities, social factors, resource case analysis and recommendations for treatment programs.
KNOWLEDGE, SKILLS AND ABILITY (KSA's):
Ability to prepare reports and correspondence.
Ability to develop and implement office procedures.
Ability to review data for accuracy and completeness.
Ability to perform basic arithmetical calculations.
Ability to establish and maintain effective working relationships with others.
Knowledge of standard business formats and styles for letters and business forms.
Ability to organize files and other records.
Ability to use correct spelling, punctuation and grammar.
Ability to type letters, memoranda and other standard business forms in correct format.
Ability to handle telephone calls in a courteous and effective manner.
Ability to proofread typed material for typewritten and grammatical errors and to make necessary corrections.
Ability to plan, organize and coordinate work assignments.
Ability to communicate effectively.
Ability to alphabetize and file.
REQUIRED
Qualifications:
High school diploma or equivalent Valid Driver's License One (1) year of clerical experience in a high volume work load setting.
One (1) year data entry Support of knowledge, skills, and abilities must be demonstrated on the application, in the education and work experience sections; in the work sample; in the interview; and during reference checks.
If you are interested in this position and meet the above indicated qualification and have the desired education, knowledge and experience, please submit a State of Florida Application and resume through the People First system.
If you experience problems applying online, please call the People First Service Center at 1-877-562-7287.
Applications will be accepted until 11:
59 PM on the closing date.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735).
Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace.
All employees are subject to reasonable suspicion drug testing in accordance with Section 112.
0455, F.
S.
, Drug-Free Workplace Act.
VETERANS' PREFERENCE.
Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans' Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.
Certain service members may be eligible to receive waivers for postsecondary educational requirements.
Candidates claiming Veterans' Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.
Veterans' Preference documentation requirements are available by clicking here.
All documentation is due by the close of the vacancy announcement.
Recommended Skills Auditing Calculations Commodity Market Communication Customer Service Data Entry Estimated Salary: $20 to $28 per hour based on qualifications.
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