Administrative Assistant
3.
3 Ocala, FL Ocala, FL Full-time Full-time Estimated:
$29.
8K - $37.
8K a year Estimated:
$29.
8K - $37.
8K a year Position Overview:
This position is responsible for providing administrative support for the Executive Director, staff and board activities by performing the following duties.
Role and Responsibilities Assures all visitors to the Center, in person or by phone, are greeted in a professional manner and are provided timely and courteous service.
Maintains an orderly environment in work and common areas.
Assists with planning, coordinating, and implementing special events and activities.
Uses office business applications/software and desktop publishing software to create and publosh dcuments exemplify a facorable public image for PACE.
Assists with social media.
Coordinates efforts to assure efficient denter operations and health and safety of students, staff and visitors by completing facility, vehicle and saniation and other safety inspections and srills on a regular basis.
Documents and reports needed repairs and assures completion in a timely manner.
Maintains and safeguards inventory of supplies and equipment and orders supplies to replenish inventory as needed.
Maintains medication log and administers medications to students are prescribed and directed.
Enter data into PACE systems.
Processes accounts payable/receivable invoices.
Processes all check payment reporting and reconciles and replenishes petty cash.
Makes bank deposits.
Process the National School Lunch Program paperwork (center specific).
Coordinates preparations for fundraisers, ceremonies or extracurricular activities; processes all incoming donations and assists with donor and volunteer recognition programs.
Coordinates volunteer schedules and duties.
Reads and directs incoming mail; composes and types routine correspondence; prepares outgoing mail and correspondence.
including e-mail and faxes.
Is crossed trained and provides back up to additional administrative functions.
Performs miscellaneous duties as assigned.
Qualifications and Education Requirements Required High School Diploma or GED Minimum one year experience in an office environment Ability to work efficiently using personal computer, MS Word, Excel, database software, and all office equipment Current Florida driver's license Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.
However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.
41 CFR 60-1.
35(c).
Estimated Salary: $20 to $28 per hour based on qualifications.
3 Ocala, FL Ocala, FL Full-time Full-time Estimated:
$29.
8K - $37.
8K a year Estimated:
$29.
8K - $37.
8K a year Position Overview:
This position is responsible for providing administrative support for the Executive Director, staff and board activities by performing the following duties.
Role and Responsibilities Assures all visitors to the Center, in person or by phone, are greeted in a professional manner and are provided timely and courteous service.
Maintains an orderly environment in work and common areas.
Assists with planning, coordinating, and implementing special events and activities.
Uses office business applications/software and desktop publishing software to create and publosh dcuments exemplify a facorable public image for PACE.
Assists with social media.
Coordinates efforts to assure efficient denter operations and health and safety of students, staff and visitors by completing facility, vehicle and saniation and other safety inspections and srills on a regular basis.
Documents and reports needed repairs and assures completion in a timely manner.
Maintains and safeguards inventory of supplies and equipment and orders supplies to replenish inventory as needed.
Maintains medication log and administers medications to students are prescribed and directed.
Enter data into PACE systems.
Processes accounts payable/receivable invoices.
Processes all check payment reporting and reconciles and replenishes petty cash.
Makes bank deposits.
Process the National School Lunch Program paperwork (center specific).
Coordinates preparations for fundraisers, ceremonies or extracurricular activities; processes all incoming donations and assists with donor and volunteer recognition programs.
Coordinates volunteer schedules and duties.
Reads and directs incoming mail; composes and types routine correspondence; prepares outgoing mail and correspondence.
including e-mail and faxes.
Is crossed trained and provides back up to additional administrative functions.
Performs miscellaneous duties as assigned.
Qualifications and Education Requirements Required High School Diploma or GED Minimum one year experience in an office environment Ability to work efficiently using personal computer, MS Word, Excel, database software, and all office equipment Current Florida driver's license Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.
However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.
41 CFR 60-1.
35(c).
Estimated Salary: $20 to $28 per hour based on qualifications.
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